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CAPS 2024 Call for Individual Presentations

Share your insights, research, experience or new ideas about practices for participatory sciences: the tools, strategies, or innovations that make for successful projects.

It’s easy to submit, and presenting can open doors for more ideas, connections, and inspired work in this field.

Call for 2024 Presentations Deadlines are as follows:

(lightning talks as well as posters)

Special Strand Presentations ONLY:

EXTENDED until 5 April 2024
due to holidays

(no guaranteed lightning talk)

Late-breaking posters on any topic considered through 30 April.

Call for 2024 Presentations is Open

Individual presentations at our 2024 Virtual Conference will be shared via a hybrid Poster Discussion format. Each day of the conference will feature a live Discussion Session with lightning talks from accepted poster presenters as well as asynchronous engagement with Virtual Posters via comments in the virtual event space.

Posters provide a touchstone to start a conversation – to share ideas, invite and ask questions, and learn more together by talking with others in this community about our work. Virtual posters can be as simple as uploading the PDF of a print poster, or as creative as including video, graphics, slides, audio, StoryMaps, and more. Accepted posters will be available online for the entire month of June, and will be shared in a space that encourages ongoing comment and conversation.

For the live discussion sessions, virtual poster presenters are invited to take part in and/or to help lead a discussion on a cross-cutting topic relevant to several posters. Each session will be 60 minutes and open with very brief (max. 5 minute) poster presentations, and will focus group discussion around conversations such as: advancing big ideas; feedback on considerations for new projects; stories that identify common interests, etc.

Submission Basics:

If you would like to share your work with the participatory sciences community as part of our 2024 virtual conference, please complete the poster proposal form, available here

This form works best when you have all of your materials ready. Please review this planning guide ahead of time to help you prepare.

Submissions and reviewers are invited in both English and Spanish – stay tuned for the possibility of Portuguese via partnership with RICAP. At the current moment the form is only in English – we are working on the capacity to make the form available in Spanish as well.

Looking for more details?

We welcome submissions from any of the following perspectives:

  • RESEARCH FINDINGS: findings from research, sharing insights into participatory science practices.
  • STORY OF LESSONS LEARNED: lessons learned from on-the-ground experiences
  • EMERGING WORK: inviting feedback on new projects, technologies, or research in progress (may be descriptive, but not promotional). 

How to prepare your idea:

Ideas that are a good “fit” for this event are:

  • Relevant to work in the field of participatory sciences (citizen science, community science, volunteer monitoring, crowdsourced science, etc.)
  • Focused on practices – help others in this field learn HOW you do your work, and how they could apply what you share to their projects (see also PRACTICES below).
  • Have informative stories, research outcomes, or lessons learned to share with others in this field (see also EVALUATION CRITERIA, below).

Here’s what you need to prepare: 

  • A title (100 characters or less)*
  • A short summary (~150 words)
  • A few keywords, and the name(s) and email(s) for any other authors
  • Everything else is just answers to some basic menu-based questions like your presentation type (research, story, or emerging work), if you’d like to present live, and so on (the full set of options are in the PLANNING GUIDE above).
First time sharing a virtual poster for our events? A poster toolkit will be available with detailed information on how to craft and share a virtual poster on the event site. Accepted presenters will also be invited to poster peer-review sessions and open office hours where you can get support and feedback on your poster.

Timeline and terms:

How many ideas can I submit? Only two submissions per lead author will be considered. The program committee reserves the right to accept each presenter into only one live discussion session (a second may be accepted as a virtual poster).

Will this cost me anything? There is no cost to submit an idea for an individual poster presentation. If accepted, the presenting author will need to register for the 2024 conference (see rates and options here). 

What is the deadline again? There are several. Presentations (lightning talks) as part of Special Strands can be submitted through 28 March 2024 EXTENDED until 5 April 2024 due to holidays. Not part of those strands but want to do a lightning talk? Submit by by February 29, 2024. Late-breaking submissions for posters are accepted through April 30th but cannot be guaranteed a discussion group. 

When will I hear back? Proposals will be reviewed and authors will be notified of decisions by early March 2024 with the exception of special strands – those notifications will be early April. Late-breaking submissions for posters will be reviewed on a rolling basis.

Who reviews these ideas? The AAPS conference planning committee will review all posters. Each poster will have 2-4 reviewers.

If I am accepted, then what? All presenters must register by May 15, 2024 to confirm their time in the program.

Review Criteria:

Summaries are short to make submission and review as easy as possible. Titles and summaries for accepted posters will be used in the final program, so please be comfortable with the content you submit. AAPS staff and Conference Planning Committee will not edit summaries for clarity. We may reformat details only if needed to conform to standards for the conference website.

Submissions will be reviewed by the conference planning committee. Reviewers will use criteria designed to ensure that submitted content is relevant to the Conference and meets the Association’s values of diversity, respect and collaboration, accessibility, participation, integrity, and transparency. See event code of conduct for additional detail.

Submissions must be relevant to work in the participatory sciences and fit one of the following three content types: RESEARCH FINDINGS; STORIES OF LESSONS LEARNED; or EMERGING WORK.  


This is your opportunity to inspire, connect with, and/or learn from people from other research fields, project scales and sizes, and areas of expertise. What do we all share? An interest in what makes participatory science projects powerful and possible:  the practices that we know work, that we’re struggling with, that we’re trying, and that can be used or tried by others in their projects.  

Some categories of cross-cutting (relevant to many different projects) areas of practice we have highlighted in past years are in bold – there are many others, and a short (far from exhaustive!) list of some specific practices is also included below.

  • Building Relationships and Community Trust
  • Designing for Action and Impact
  • Designing for Learning
  • Facilitation of Participatory Science Projects (Participation, Volunteers, & Engagement)
  • Integrity in Data Ethics
  • Practices for Justice, Equity, Diversity, And Inclusion
  • Strategies for Successful Science (Data, Methods, & Technology)

Specific practice areas may include things like (note that these are just ideas, there are many, many more): 


Recruiting volunteers by partnering with libraries    •    App design for data validation   •    Drafting a community-science data use agreement    •   Integrating local data with global datasets    •   Crowdfunding strategies for project sustainability   •    Using project data in undergrad classrooms   •    Options for effective online volunteer training   •    Using “big data” insights to make more sense of volunteer-generated datasets    •   Mentoring grad students in participatory sciences   •    Hosting a large-scale participation event    •   Collaborative community data analysis techniques    •   Understanding participant learning outcomes    •   Data collection protocols for environmental regulation    •   Supporting youth leadership in projects    •   Developing a privacy policy    •   Co-authoring a paper with volunteers    •   Applying marketing insights to engage volunteers    •   Choosing and using an online platform for data collection    •